Prophet Venture Bookkeeping/Contracts Presentation

Presentation Transcript

Mix Overview Oracle Project Accounting/Contracts Presentation

O Oracle K Contracts (lawful shortening for) E Engineer to Order What does OKE remain for? OKE is an acronym for Oracle Project Contracts

OKE Project Scope Defining, actualizing, and preparing representatives on standard procedures and innovation for incorporated contract execution and administration Converting dynamic contract information Converting contract information identified with dynamic Construction ventures from legacy framework and Oracle Purchasing to OKE (8 Construction Projects) Scanning those agreements and related archives and sparing them to Documentum Processes: Technology: Business Document Management Contract Execution Requisition/Purchase Order Project Closeout Contract Change Management Reporting and Analysis

What is OKE? OKE is... A store for contract financials and reporting data A structure for executing and overseeing contracts and their related archives (e.g. letters of plan, business records, and change arranges) An instrument to connection to contracts and business archives in Documentum OKE is definitely not... An instrument for contract creation- - you can't print out your last contract from OKE Generating extra work Intuitive- - it will take some practice to get used to its usefulness

Benefits How will you profit by OKE? Predictable contract procedures and innovation Automated suggestions to encourage contract consistence Single information passage point for contract data One adaptation of reality Real-time access to extensive contract information in a solitary contract vault Enhanced reporting capacities Compliance with Sarbanes-Oxley Act Intensive utilization of Oracle Workflow for endorsement approvals

Background Systems see

High-level Execution/Management Process Contract Execution Enter letter of aim and contract data in OKE Utilize endorsement work processes Access contract archives through Documentum Business Document Management Business Document Management Send and get business records Enter business report data in OKE Access business reports in Documentum Contract Execution Requisition/Purchase Order Project Closeout Requisition/Purchase Order Initiate orders by means of OKE Import and autocreate orders into POs in Oracle Purchasing Change Management Change Management Enter patterns, interior contract alterations, and change orders Reporting and Analysis Project Closeout Closing contracts and the venture Reporting and Analysis Inquire on contract information Run contract reports

Integration Points of OKE with Other Systems Documentum Document Images Oracle Project Contracts Trends Requisitions Commitments Oracle Purchasing Oracle Project Accounting Oracle Accounts Payable Actuals

Coding happens at the most minimal level undertaking just Task 1 Task 2 Task 1.1 Task 1.2 Task 2.1 Task 2.2 What is a Project? A Project is an assortment of work to which expenses are charged and followed A Project can be comprised of one or numerous undertakings, which distinguish the particular breakdown of the venture work The pecking order of errands is known as the Work Breakdown Structure (WBS) Project

What is a Project Template? A Project Template is a pre-characterized WBS structure that can be duplicated and altered to make new ventures Mirant has different gatherings of formats/undertakings

Template Example - Construction Template Construction Tasks 00 Indirect Accounts 01 Sitework & Demolition 02 Concrete Sub-Tasks 000 Home Office Administrative Charges 010 Site Prep, Grading & Improvement 020 Powerhouse Concrete Lowest Level Sub-Tasks for 020 0200000 Boilerhouse HRSG Slabs 0203000 Turbine/Generator Equipment Foundation 0204000 Misc. Powerhouse Equipment Foundations

What is a Parent Project? Association of various sub-extends under an essential venture Allows request crosswise over sub-ventures Parent (Master) Sub-Projects BusinessDev Finance Ops & Maint Equipment Construction Tasks Business Development Tasks Finance Tasks Operations & Maintenance Tasks Equipment Tasks Construction Tasks (Cost Codes)

Changes in Project Accounting Example - Contract to PO Mirant consents to purchase designed gear from a seller for $35M. Prophet Project Accounting Oracle Project Contracts Oracle Purchasing Contract Deliverables Tracking System Requisition PO Commitments Project Status Inquiry (PSI) in Project Accounting Board Approved Project Budget Forecast to Complete Forecast at Completion Project Budget Commitments Actuals Variance BD Construction Finance O&M Equipment $ X $ X $ X $ X $40M $ X $ X $ X $ X $35M $ X $ X $ X $ X $0M $ X $ X $ X $ X $0M $ X $ X $ X $ X $35M $ X $ X $ X $ X $5M Parent $40M $35M $0M $35M $5M (Updated Nightly) (Updated Weekly) (Updated Nightly)

Changes in Project Accounting Example - Invoice Vendor sends Mirant an advance charging for $10M. Prophet Purchasing Oracle Payables Oracle Project Accounting PO Invoice Actuals Project Status Inquiry (PSI) in Project Accounting Board Approved Project Budget Forecast to Complete Forecast at Completion Project Budget Commitments Actuals Variance BD Construction Finance O&M Equipment $ X $ X $ X $ X $40M $ X $ X $ X $ X $25M $ X $ X $ X $ X $10M $ X $ X $ X $ X $0M $ X $ X $ X $ X $35M $ X $ X $ X $ X $5M Parent $40M $25M $10M $0M $35M $5M (Updated Nightly) (Updated Weekly) (Updated Nightly)

Changes in Project Accounting Example - Trend Mirant understands the hardware may cost $40M rather than $35M. Prophet Project Contracts Oracle Project Accounting Trend Deliverables Tracking System Forecast to Complete Project Status Inquiry (PSI) in Project Accounting Board Approved Project Budget Forecast to Complete Forecast at Completion Project Budget Commitments Actuals Variance BD Construction Finance O&M Equipment $ X $ X $ X $ X $40M $ X $ X $ X $ X $25M $ X $ X $ X $ X $10M $ X $ X $ X $ X $5M $ X $ X $ X $ X $40M $ X $ X $ X $ X $0M Parent $40M $25M $10M $5M $40M $0M (Updated Nightly) (Updated Weekly) (Updated Nightly)

Changes in Project Accounting Example - Change Order Mirant and Vendor concur the hardware will cost $39M. Prophet Purchasing Oracle Project Accounting Oracle Project Contracts Trend Change Order Deliverables Tracking System PO Commitments Project Status Inquiry (PSI) in Project Accounting Board Approved Project Budget Forecast to Complete Forecast at Completion Project Budget Commitments Actuals Variance BD Construction Finance O&M Equipment $ X $ X $ X $ X $40M $ X $ X $ X $ X $29M $ X $ X $ X $ X $10M $ X $ X $ X $ X $0M $ X $ X $ X $ X $39M $ X $ X $ X $ X $1M Parent $40M $29M $10M $0M $39M $1M (Updated Nightly) (Updated Weekly) (Updated Nightly)