2007 Highways Engineering Conference

Presentation Transcript

2007 Highways & Engineering Conference Questions on Consultant Plans

Welcome Tom Martin - Consultant Design Engineer Tim Conway – Consultant Plans Engineer Miki Lloyd – Consultant Project Engineer Mark Cyr – EPM, Missoula District Jim Mitchell – EPM, Missoula District Kevin Christensen – Construction Engineer Paul Jagoda - Construction Engineering Services Engineer

What to expect Goals & Objectives Background Avenues and Procedures Examples Q&A

Goals & Objectives Goal Objectives Clarify lines of correspondence Offer direction

Background Original PE contract Let & Award Project CE Amendment Today

AVENUES

Lack of Information

Lack of Information Definition Error/Omission? Billable? Case

Procedure: Lack of Information EPM: Phone or email Consultant Email cc to MDT Consultant Project Engineer (MDT-CPE) Inform being viewed as "Absence of Information" State the demand/address Identify required time allotment Consultant: Respond by means of telephone or email Keep MDT-CPE educated through email

Construction Engineering Contract

Construction Engineering Contract – Regular CE Tasks

Construction Engineering Contract – Regular CE Tasks Definition Error/Omission? Billable? Case

Procedure: Construction Engineering Contract - Regular CE Tasks District: DA or designee ask for CE contract change to MDT-CPE MDT-CPE: Execute CE contract revision EPM: Phone or Email cc to MDT Consultant Project Engineer (MDT-CPE) Inform being viewed as "General CE work" State the demand/address Identify required time span Primary purpose of contact; MDT-CPE exhorted Consultant: Respond through telephone or email Keep MDT-CPE educated by means of email Monitor spending plan

Construction Engineering Contract – Substantial Engineering Support

Construction Engineering Contract – Substantial Engineering Support Definition Error/Omission? Billable? Illustration

Procedure: Construction Engineering Contract – Substantial Engineering Support District: DA or designee ask for CE contract change to MDT-CPE MDT-CPE: Execute CE contract revision Consultant: Starts Substantial Engineering Support MDT-CPE/EPM: Primary purpose of contact Consultant: Respond through telephone or email Keep MDT-CPE educated by means of email Monitor spending plan

Erors & Omissions

Errors & Omissions Definitions Error Omission Corrective Action Billable? Case

Flowpath

Box 1 – Error Identification Error/Omission Protection

Box 2 – Notification MDT Engineering Project Manager (EPM) MDT Consultant Design Engineer MDT Bridge Engineer MDT Consultant Project Engineer (CPE) Consultant Contractual Obligation

Box 3 – Determine Responsibility

Box 4 – Not Chargeable EPM Corrective Action Resources Department Personnel Consultant

Box 5 – Chargeable EPM tracks time & costs Charge Number 067 CPE tracks time & advises Consultant Satisfies authoritative commitment

Box 6 – Research Solution EPM & Consultant Assistance from CPE

Box 7 – Solution EPM compose Change Order

Box 8 – Documentation EPM submits last expenses to CPE Within 60 days

Box 9 – Compilation CPE incorporates time & cost information CPE decides reasonable expenses

Box 10 – Resolution CDE drafts letter to Consultant Details costs Requests installment Within 30 days Satisfies legally binding commitment

Box 11 - Consultant Performance Evaluation EPM Other MDT representatives

Examples

Questions?