2007 Highways & Engineering Conference Questions on Consultant Plans
Slide 2Welcome Tom Martin - Consultant Design Engineer Tim Conway – Consultant Plans Engineer Miki Lloyd – Consultant Project Engineer Mark Cyr – EPM, Missoula District Jim Mitchell – EPM, Missoula District Kevin Christensen – Construction Engineer Paul Jagoda - Construction Engineering Services Engineer
Slide 3What to expect Goals & Objectives Background Avenues and Procedures Examples Q&A
Slide 4Goals & Objectives Goal Objectives Clarify lines of correspondence Offer direction
Slide 5Background Original PE contract Let & Award Project CE Amendment Today
Slide 6AVENUES
Slide 7Lack of Information
Slide 8Lack of Information Definition Error/Omission? Billable? Case
Slide 9Procedure: Lack of Information EPM: Phone or email Consultant Email cc to MDT Consultant Project Engineer (MDT-CPE) Inform being viewed as "Absence of Information" State the demand/address Identify required time allotment Consultant: Respond by means of telephone or email Keep MDT-CPE educated through email
Slide 10Construction Engineering Contract
Slide 11Construction Engineering Contract – Regular CE Tasks
Slide 12Construction Engineering Contract – Regular CE Tasks Definition Error/Omission? Billable? Case
Slide 13Procedure: Construction Engineering Contract - Regular CE Tasks District: DA or designee ask for CE contract change to MDT-CPE MDT-CPE: Execute CE contract revision EPM: Phone or Email cc to MDT Consultant Project Engineer (MDT-CPE) Inform being viewed as "General CE work" State the demand/address Identify required time span Primary purpose of contact; MDT-CPE exhorted Consultant: Respond through telephone or email Keep MDT-CPE educated by means of email Monitor spending plan
Slide 14Construction Engineering Contract – Substantial Engineering Support
Slide 15Construction Engineering Contract – Substantial Engineering Support Definition Error/Omission? Billable? Illustration
Slide 16Procedure: Construction Engineering Contract – Substantial Engineering Support District: DA or designee ask for CE contract change to MDT-CPE MDT-CPE: Execute CE contract revision Consultant: Starts Substantial Engineering Support MDT-CPE/EPM: Primary purpose of contact Consultant: Respond through telephone or email Keep MDT-CPE educated by means of email Monitor spending plan
Slide 17Erors & Omissions
Slide 18Errors & Omissions Definitions Error Omission Corrective Action Billable? Case
Slide 19Flowpath
Slide 20Box 1 – Error Identification Error/Omission Protection
Slide 21Box 2 – Notification MDT Engineering Project Manager (EPM) MDT Consultant Design Engineer MDT Bridge Engineer MDT Consultant Project Engineer (CPE) Consultant Contractual Obligation
Slide 22Box 3 – Determine Responsibility
Slide 23Box 4 – Not Chargeable EPM Corrective Action Resources Department Personnel Consultant
Slide 24Box 5 – Chargeable EPM tracks time & costs Charge Number 067 CPE tracks time & advises Consultant Satisfies authoritative commitment
Slide 25Box 6 – Research Solution EPM & Consultant Assistance from CPE
Slide 26Box 7 – Solution EPM compose Change Order
Slide 27Box 8 – Documentation EPM submits last expenses to CPE Within 60 days
Slide 28Box 9 – Compilation CPE incorporates time & cost information CPE decides reasonable expenses
Slide 29Box 10 – Resolution CDE drafts letter to Consultant Details costs Requests installment Within 30 days Satisfies legally binding commitment
Slide 30Box 11 - Consultant Performance Evaluation EPM Other MDT representatives
Slide 32Examples
Slide 33Questions?
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