2007 Highways Engineering Conference

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Slide 1

2007 Highways & Engineering Conference Questions on Consultant Plans

Slide 2

Welcome Tom Martin - Consultant Design Engineer Tim Conway – Consultant Plans Engineer Miki Lloyd – Consultant Project Engineer Mark Cyr – EPM, Missoula District Jim Mitchell – EPM, Missoula District Kevin Christensen – Construction Engineer Paul Jagoda - Construction Engineering Services Engineer

Slide 3

What to expect Goals & Objectives Background Avenues and Procedures Examples Q&A

Slide 4

Goals & Objectives Goal Objectives Clarify lines of correspondence Offer direction

Slide 5

Background Original PE contract Let & Award Project CE Amendment Today

Slide 6

AVENUES

Slide 7

Lack of Information

Slide 8

Lack of Information Definition Error/Omission? Billable? Case

Slide 9

Procedure: Lack of Information EPM: Phone or email Consultant Email cc to MDT Consultant Project Engineer (MDT-CPE) Inform being viewed as "Absence of Information" State the demand/address Identify required time allotment Consultant: Respond by means of telephone or email Keep MDT-CPE educated through email

Slide 10

Construction Engineering Contract

Slide 11

Construction Engineering Contract – Regular CE Tasks

Slide 12

Construction Engineering Contract – Regular CE Tasks Definition Error/Omission? Billable? Case

Slide 13

Procedure: Construction Engineering Contract - Regular CE Tasks District: DA or designee ask for CE contract change to MDT-CPE MDT-CPE: Execute CE contract revision EPM: Phone or Email cc to MDT Consultant Project Engineer (MDT-CPE) Inform being viewed as "General CE work" State the demand/address Identify required time span Primary purpose of contact; MDT-CPE exhorted Consultant: Respond through telephone or email Keep MDT-CPE educated by means of email Monitor spending plan

Slide 14

Construction Engineering Contract – Substantial Engineering Support

Slide 15

Construction Engineering Contract – Substantial Engineering Support Definition Error/Omission? Billable? Illustration

Slide 16

Procedure: Construction Engineering Contract – Substantial Engineering Support District: DA or designee ask for CE contract change to MDT-CPE MDT-CPE: Execute CE contract revision Consultant: Starts Substantial Engineering Support MDT-CPE/EPM: Primary purpose of contact Consultant: Respond through telephone or email Keep MDT-CPE educated by means of email Monitor spending plan

Slide 17

Erors & Omissions

Slide 18

Errors & Omissions Definitions Error Omission Corrective Action Billable? Case

Slide 19

Flowpath

Slide 20

Box 1 – Error Identification Error/Omission Protection

Slide 21

Box 2 – Notification MDT Engineering Project Manager (EPM) MDT Consultant Design Engineer MDT Bridge Engineer MDT Consultant Project Engineer (CPE) Consultant Contractual Obligation

Slide 22

Box 3 – Determine Responsibility

Slide 23

Box 4 – Not Chargeable EPM Corrective Action Resources Department Personnel Consultant

Slide 24

Box 5 – Chargeable EPM tracks time & costs Charge Number 067 CPE tracks time & advises Consultant Satisfies authoritative commitment

Slide 25

Box 6 – Research Solution EPM & Consultant Assistance from CPE

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Box 7 – Solution EPM compose Change Order

Slide 27

Box 8 – Documentation EPM submits last expenses to CPE Within 60 days

Slide 28

Box 9 – Compilation CPE incorporates time & cost information CPE decides reasonable expenses

Slide 29

Box 10 – Resolution CDE drafts letter to Consultant Details costs Requests installment Within 30 days Satisfies legally binding commitment

Slide 30

Box 11 - Consultant Performance Evaluation EPM Other MDT representatives

Slide 32

Examples

Slide 33

Questions?

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