Where's My Cash? The DOE Brilliant Field Office Subsidizing and Extend Administration Process

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Sun Grant/DOE Regional Feedstock Partnership Report and Planning ... Occasion Inn Riverwalk. San Antonio, Texas. The James Cash Show. Supporting Cast. Steven ...

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Where's My Money? The DOE Golden Field Office Funding and Project Management Process The James Cash Show Supporting Cast Steven Thomas Bryce Stokes Sun Grant/DOE Regional Feedstock Partnership Report and Planning Meeting February 23 - 24, 2010 Holiday Inn – Riverwalk San Antonio, Texas

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Pre-and Post-Actions Setting the Stage for DOE GFO DOE-HQ Develop program needs and beginning subsidizing designations Coordinate with INL, ORNL, and SGA; attach to PMP & Joules Finalize with SGA Program Director on harvest program and spending plans Finalize with GIS Coordinator on GIS program and spending plans SGA Program Director Works with group leads and labs on PMC134.1-SOPO, SF-424A, & PMC123.1 bundle – Leads work with PIs on SOPO Reviews and submits products and GIS bundles to DOE-GFO GIS COORDINATOR Works with area leads on SOPO, SF-424A, & PMC123.1 bundles Reviews and submits GIS bundles to SGA Advisor

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DOE GFO ( Departments and Functions) OCPM - Project Management SOPO (proclamation of work) SF-424A (spending record) PMC 123.1 (spending archive if add up to cost over $100K) CSL (cost share letter 20% colleges) OAFA - Contracts Fringe rate (clarify the figuring) Indirect cost rate (give governmentally arranged rate, or clarify) NEPA - Environmental Determination EF-1 (on-line frame); be unequivocal, request, stay away from GMOs) https://www.eere-pmc.energy.gov/NEPA.asp 1. GPS directions of plot(s) 2. Grounds 3. Trim species and assortment

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Physical Data Flow Sun Grant Association Program Director South Dakota State University (James Doolittle) SOPO, SF-424A, PMC 123.1, CSL (shapes sent to Jim Doolittle by Team Leads) GO OCPM (extend administration) Technical Evaluation (GFO OCPM) Current PI New PI Current PI w/new degree GO OAFA (contracts) GO NEPA EF-1 (GFO online frame) PI Memo (GFO Contracts) SGA PD SDSU (James Doolittle) NEPA DETERMINATION PI gets $

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Process Time Line Sun Grant Association Program Director South Dakota State University (James Doolittle) 1 week GO OCPM (extend administration) 2-4 weeks Current PI New PI Current PI w/new extension GO OAFA (contracts) GO NEPA 2-4 weeks SGA PD SDSU (James Doolittle) NEPA DETERMINATION 1 week 6-12 weeks 9-12 Weeks Total PI gets $

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SGA Program Director South Dakota State University (James Doolittle) Planned 2010 Time Line Requests go to leads in 9/09 & 10/09 for concede bundles Staggered bundles go to GFO 11/09, 12/09, and 1/09 GO OCPM (extend administration) Current PI GO OAFA (contracts) GO NEPA Staggered bundles go to OAFA 2/10-5/10 NEPA DETERMINATION SGA PD (SDSU) Staggered bundles go to SGA 3/10-6/10 6-12 weeks 9-12 Weeks Total PI gets $

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Actual 2010 Time Line To Date

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NEPA Questions and/or Concerns Q: When do I need to finish a DOE NEPA EF-1? A: The PI must finish a NEPA EF-1 when they: 1. Join the Feedstock Partnership field trials 2. Have an adjustment in their field trial scope 3. ASAP Q: Do I need to present another NEPA every year of my trial? An: If your trial got a past NEPA assurance, this assurance will hold for the rest of the venture unless there is an adjustment in extension. Q: What would it be advisable for me to do on the off chance that I am experiencing troubles finishing my on-line DOE NEPA EF-1 frame? A: Feel allowed to contact your GFO extend screen or venture officer, and they will help you through the procedure.

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NEPA Questions and/or Concerns Things to shoulder as a main priority about NEPA and field trials GMOs – De-managed, business assortments of corn, wheat or hay – OK Anything else (counting switchgrass , energycane , sorghum, miscanthus , poplars & willows) – NO 2. Intrusive species - counsel with your State Department of Agriculture 3. Chemicals (manure, herbicide, pesticide) "Standard rural administration rehearses" 4. Utilize positive articulations; leave doubtlessly (e.g. "No radiological materials will be made or utilized on this venture") 5. Check your GPS organizes (our NEPA individuals will)

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Thank You, Questions?

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