Turning out to be more effective

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Turning out to be more proficient Ideas and tips

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Ideas and tips Setting needs Keeping individuals educated Thinking ahead Knowing what to do Holding successful gatherings Speaking the dialect

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Setting needs Urgent Must be done rapidly Not pressing Can hold up until… Important Project will come to a standstill without it Not imperative It doesn't generally make a difference, however…

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Setting needs

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Setting needs

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Keeping individuals educated Routing slips Distribution records Who else is included or may be influenced?

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Keeping individuals educated Routing slips Paper ¼ A4 measure 15 cm x 10.5 cm Attach to record or letter Gives directions on what to do

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Keeping individuals educated Example of steering slip

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Keeping individuals educated Distribution records For every kind of archive or letter List of individuals/associations to send it to Have standard records

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Keeping individuals educated Example: Distribution list for Inception Report PIU (X duplicates) Project accomplices Central Liaison Office document Office staff (course) World Bank Nippon Koei Ministry of Jehad and Agriculture Etc…

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Keeping individuals educated Distribution records Create standard circulation records for various archives and sorts of correspondence If in uncertainty, incorporate an address on the rundown Use your Address Book in Outlook To make a dispersion list in Outlook Tools > Address Book > File > New Entry > New Distribution List

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Keeping individuals educated Who else may be included? Consider other people who may be included… or who may be influenced by an action Give them data deliberately Don't hold up to be inquired as to whether they don't have the foggiest idea, they won't ask you! Send them a duplicate of record Send then a CC of email Better to give an excessive amount of data than too little

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Thinking ahead Check the venture courses of events and due dates When are reports due? At the point when are spending plans due? At the point when are specialists accessible?

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Thinking ahead Plan for occasions Plan in reverse from the due date Make an agenda of things to do Leave a lot of time Send solicitations out in great time Impossible to make a trip from Sari to Teheran at 1 day's notice!

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Thinking ahead Example Conference planned for 7 July Visa necessities? Travel game plans? Coordinations? Members? Presentations? Convenience? And so on…

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Knowing what to do Job depictions Mentoring Partnering schedules Procedures

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Knowing what to do Job portrayals If you don't have a set of working responsibilities, approach your supervisor for one "Reason me, manager, what do you need me to do?" If you're the manager, give each of your staff an expected set of responsibilities Does not need to be long and formal: a large portion of a page

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Knowing what to do Example of set of working responsibilities

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Knowing what to do Mentoring Many new staff don't have experience or capabilities in occupation They should gain starting with no outside help You should help them take in their employment Appoint guides – somebody to help new staff part take in their occupation

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Knowing what to do Partnering What happens if Ahmad… Is sick? Goes on vacation? Lands another position? Bites the dust? Have no less than 1 other individual (Babak?) who can carry out Ahmad's employment Ahmad and Babak can… Fill in for each other Support each other in crisis

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Knowing what to do Example of schedule Make a schedule Handwritten or utilizing Outlook Check and overhaul it consistently Be reasonable Coordinate with your manager

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Knowing what to do Design methods for Handling approaching and cordial correspondence Archiving records Procuring products and ventures Gathering and breaking down observing data Holding gatherings Providing transport Hiring new staff Reporting advancement to Ministry and World Bank Etc…

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Knowing what to do Monitoring Correspondence Management Facilities Transport Human assets Procurement Information administration Reporting Accounting Budgeting

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Knowing what to do Designing methodology Boss must guarantee staff know systems Staff are in charge of performing techniques Staff must tell supervisor is strategies are vague Once strategy is outlined, tail it! Be steady If it doesn't work, upgrade the system

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Holding viable gatherings

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Effective gatherings Prepare a motivation Facilitator Leads meeting Steers examination Ensures dialog is important Rapporteur Writes minutes Translator Interprets Be sure about choices and conclusions Write and course minutes

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Holding compelling gatherings 6 brilliant standards for viable gatherings Run your gatherings as you might want others to run their gatherings Be readied Stick to a calendar Stay on subject Don't hold pointless gatherings Wrap up legitimately

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Holding powerful gatherings Run your gatherings as you might want others to run their gatherings Learn from others' errors Be readied Ensure that different members can be readied Provide vital data already Circulate plan previously

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Holding viable gatherings Stick to a timetable Hold routine gatherings (once every week?) Decide to what extent the meeting will take Start and complete on time Stay on theme Don't give discourse a chance to stray off track Facilitate daintily yet immovably

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Holding viable gatherings Don't hold superfluous gatherings Nothing on the motivation? Is this meeting fundamental? Hold visit, short gatherings (not visit long gatherings!) Wrap up appropriately Give clear proclamation of next strides Say who is mindful

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Holding successful gatherings More on compelling gatherings http://www.govleaders.org/meetings.htm http://www.effectivemeetings.com/sitemap.asp http://humanresources.about.com/od/meetingmanagement/a/meetings_work.htm

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Speaking the dialect Iranians: فارسی World Bank and remote advisors: English

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Speaking the dialect Use interpretation programming Parstranslator (English ► Farsi) http://www.parstranslator.com/To decipher singular words Search Google for "Farsi English interpretation" http://mason.gmu.edu/~aross2/farsi.htm http://www.farsidic.com/

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Speaking the dialect Create a Farsi-English glossary of specialized words Example: Diversion dam سد انحرافي Reservoir dam سد مخزني Secondary water system canals 2 کانالهاي درجه Collect these words and post them on the AILWMP site for all to utilize

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