TIME AND BENEFIT REPORTING

Presentation Transcript

TIME AND BENEFIT REPORTING Hourly Time Entry Reporting and Benefit Usage Reporting for Salaried Employees

INTRODUCTION Purpose : Introduce Hourly Time And Benefit Reporting Procedures. Precisely Prepare Timesheets and Time Entry Summary Reports. Precisely Prepare Benefit Usage Forms And Summary Reports.

MISSION STATEMENT The mission of Payroll and Compensation is to pay each worker precisely and on-time , each time .

DEFINITIONS Following are definitions for acronyms contained in the Hourly Time Sheet and Benefit Usage Report and the Time Entry Summary Report: ACP - Additional Compensation Payment CTE - Comp Time Earned CTU - Copy/exchange Use Only DFT - Differential Time

DEFINITIONS cont. ECS - Exempt (from time-based compensation and extra minutes rules) FLSA - Fair Labor Standards Act FMLA - Family Medical Leave Act FAMILY Sick Leave - (Salaried Only - Not Employee's Illness )

DEFINITIONS cont. FTE - Full Time Employee (Percentage of work amid payroll interval) Percentages at NIU are: 100%, 93%, 80%,67% and 53% and half Extra Help representatives are recorded at 10% Students are recorded at half

DEFINITIONS cont. Timesheets and Benefit Use Forms Time and Benefit Summaries SL - Sick Leave SOEEA- - State Officials and Employees Ethics Act STX - Students and Extra Help VAC - Vacation

Payroll Calendar Identifies When: Summaries Are Created (Available) Payday Due Dates For Summary Submissions Payroll Deadlines For Employee Changes

The Payroll Calendar can be found at: http://www.hr.niu.edu/Resources/records/Other/Payroll/TimeBen_Presentation.pps

HOURLY TIME ENTRY REPORTING

Time Sheet Location and Procedures Signing TimeSheets Authorization (To Prepare Time and Benefit Summaries) Access

Time Sheet Location and Procedures Any Supervisor * May Sign A TimeSheet * (or Supervisor's Designee) Authorization To Prepare and Submit Time and Benefit Summaries Is A Function Of NIU's Novell Security System Must Be Member of PSOFT.DK.NIU (All Financial and Human Resource Reports) Or Psoft.HR.Dk.NIU (Time and Benefit Summaries Only)

Where to Find Blank Hourly Time Sheets

Download the Hourly Time Sheet from the Human Resources site at: http://www.hr.niu.edu/assets/index.cfm HOURLY TIME SHEET:

HOURLY TIME SHEET

HOURLY TIME SHEET: A Time Sheet must be finished by each hourly worker. Finishing this shape utilizing Excel will consequently add up to lines and segments, minimizing mistakes.

Parts Of The TimeSheet HOURLY TIME SHEET: The timesheet can be separated into different "segments". More insight in regards to each timesheet area can be found in the notes to every slide of this presentation.

HOURLY TIME SHEET: Heading

HOURLY TIME SHEET: Regular, Pay, Sick, Vacation And Overtime

HOURLY TIME SHEET: Differentials And Compensating Time

HOURLY TIME SHEET: Totals (Automatic)

HOURLY TIME SHEET: Signature(s) Area

HOURLY TIME SHEET: Comments

HOURLY TIME SHEET: FMLA Hours

HOURLY TIME SHEET: Copy/Paste Section

HOURLY TIME SHEET: Instructions (TAB)

Time Sheet Sections, Cells & Instructions: HOURLY TIME SHEET: For every Time Sheet the accompanying data should be finished. Late Check Box: If this is a late time sheet that is being submitted, check the "late" check box. Amended Check Box: If this is a redress for a period sheet that was at that point handled in a past payroll interval, check the "Corrected" check box. Payroll interval: Enter the starting date of the payroll interval in the primary field and the closure date of the payroll interval in the second field. Design for dates: MM/DD/YY Employee Id: Enter the Employee ID which was appointed by the HRS PeopleSoft framework. This is a six (6) digit number. (Try not to mistake this for SSN or Student ID Number.) Last Name, First, MI: Enter the representative's name in the organization: LastName,FirstName MI. Position Number : Enter the position number of the position held by the worker. This is basic when a representative is utilized in more than one employment at NIU. Diverse rates of pay may apply. Division: Enter the Department ID. The Select Department catch ought to be utilized to choose your area of expertise.

Time Sheet Sections, Cells & Instructions: HOURLY TIME SHEET: For every day of the payroll interval, enter the fitting number of hours in the right line. Customary Hours: Enter, in every section, the quantity of hours worked which will be paid at the representative's general pay rate. Comp Time Hours Used: Enter, in every section, the quantity of hours utilized from compensatory (comp) time beforehand gathered by the representative. Wiped out Leave Hours Used: Enter, in every segment, the quantity of hours utilized from accessible amassed wiped out time. Get-away Hours Used: Enter, in every section, the quantity of hours utilized from accessible gathered excursion time. Single amount $: For singular amount installments, enter the installment in the section instantly to one side of the singular amount mark. Paid OT @ 1.5: Enter, in every segment, the quantity of extra minutes hours worked that will be paid at time and one-half. Paid OT @ 2.0: Enter, in every section, the quantity of extra time hours worked that will be paid at twofold time.

HOURLY TIME SHEET: Time Sheet Sections, Cells & Instructions: DFT | $0.20: Enter, in every segment, the quantity of hours which will be paid with a differential rate of $.20 every hour. Incorporate the quantity of hours worked at this differential rate in the aggregate of consistent hours, in the customary hours push. This rate is basically utilized as an evening time differential. On the off chance that this number is more prominent than the whole of normal hours, comp time utilized, debilitated leave hours, get-away leave and extra minutes hours acted as showed, this number will turn red. DFT | $0.25: Note: THIS DIFFERENTIAL IS FOR STUDENT USE ONLY. DFT | $0.30: Enter, in every segment, the quantity of hours which will be paid with a differential rate of $.30 every hour. Incorporate the quantity of hours worked at this differential rate in the aggregate of normal hours, in the consistent hours push.

HOURLY TIME SHEET: Time Sheet Sections, Cells & Instructions: DFT | client characterized: Enter, in every segment, the quantity of hours which will be paid with a client characterized differential rate every hour. Enter the extra sum every hour in the segment quickly to one side of the DFT name. Incorporate the quantity of hours worked at this differential rate in the aggregate of customary hours, in the standard hours push. On the off chance that this number is more prominent than the aggregate of normal hours, comp time utilized, wiped out leave hours, excursion leave and extra time hours filled in as showed, this number will turn red. DFT | client characterized: Same As Previous. ACP | client characterized: Enter, in every segment, the quantity of hours which will be paid with a managerial pay alteration. Enter the extra sum every hour in the section promptly to one side of the DFT mark. Incorporate the quantity of hours worked at this differential rate in the aggregate of standard hours, in the consistent hours push. Try not to utilize this unless endorsed by HR. On the off chance that this number is more prominent than the whole of customary hours, comp time utilized, wiped out leave hours, get-away leave and additional time hours filled in as demonstrated, this number will turn red.

HOURLY TIME SHEET: Time Sheet Sections, Cells & Instructions: Comp Time Earned @ 1.5: Enter, in every segment, the quantity of hours worked which will be connected to comp time earned, at time and one-half. This is the genuine number of hours worked. The 1.5 variable will be connected by the framework and can be seen in the furthest right segment of this line . Comp Time Earned @ 2.0: Enter, in every section, the quantity of hours worked which will be connected to comp time earned at twofold time. This is the real number of hours worked. The 2.0 element will be connected by the framework and can be seen in the furthest right segment of this column. This crate will likewise be utilized as a part of instance of authoritative terminations where one for one comp time hours are aggregated. Enter one portion of the hours worked in the proper day's segment. The framework will then twofold this figure in the aggregates segment. Show in the remarks segment that this date was a regulatory conclusion day and that the comp time reflected in the comp time zone is one portion of the hours really worked. Add up to Comp Time Earned: The cell toward the end of this line, demonstrates the aggregate number of comp hours earned after the elements of 1.5 and 2.0 have been connected. This phone is perused just and will be consequently computed.

HOURLY TIME SHEET: Time Sheet Sections, Cells & Instructions: Total Hours Accounted For: This line contains an entirety of the aggregate hours represented every day. It is consequently ascertained and is perused only. Employee's Signature: The worker must sign, in ink, at this area to show that the hours recorded above are a precise representation of the compensation period. Supervisor's Signature: The worker's boss must sign this shape, in ink.

HOURLY TIME SHEET: Time Sheet Sections, Cells & Instructions: Comments: This case is for remarks that should be spoken with the finance division. For instance: if a worker is utilizing mourning or burial service leave, military leave or jury obligation, this ought to be composed in this container, "12/11/2001 - 12/13/2001 - memorial service leave, Father". In these cases, the quantity of hours of the standard work day ought to be shown in the consistent hours push for the predefined days . The remarks box is utilized for consistence with the SOEEA.

HOURLY TIME SHEET: Time Sheet Sections, Cells & Instructions:

HOUR