Southwestern Affordable Housing Management Association Special Training: REAC Inspections February 21, 2008

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Southwestern Affordable Housing Management Association (Special Training: REAC Inspections) February 21, 2008

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Training Agenda THURSDAY, FEBRUARY 21 st : 1:00 pm – Welcome/Go over this thing 1:05 pm – Scoring 1:45 pm – "Main 20" 3:00 pm – BREAK (15 Minutes) 3:15 pm – "Assessment Day" Video 3:45 pm – TR/DBAs, DCD 4.0, Website 5:00 pm – End for the Day!

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SCORING

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The Goal Assign a score to the general property condition in view of the information gathered by the investigator Measure physical condition Objective & predictable Accommodates all property sorts & setups

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Scoring is Based on Objective Data The monitor records the presence and the seriousness of inadequacies as indicated by preset criteria

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The Scoring Approach Relative significance ("weights") were doled out to each physical zone, thing, and lack in the examination convention HUD applies the weights to the review information to register the score The score depends on a 100 point scale

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Scoring Protocol The weights were alloted as a feature of an accord procedure: - Industry partner input Multifamily Housing (Owners/Agents) Public Housing Authorities Trade bunches PHA industry bunches - HUD data - Trade experts' experience

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Building Systems Building Exterior Site Common Areas Dwelling Units Fencing and Retaining Walls Grounds Lighting Mailboxes/Project Signs Market Appeal Parking Lots/Driveways/Roads Play Areas and Equipment Refuse Disposal Storm Drainage Walkways/Steps Doors Fire Escapes Foundations Lighting Roofs Walls Windows Domestic Water Electrical System Elevators Emergency Power Exhaust System Fire Protection HVAC Sanitary System 15% 20% 15% Bathroom Call-for-Aid Ceiling Doors Electrical System Floors Hot Water Heater HVAC System Kitchen Lighting Outlets/Switches Patio/Porch/Balcony Smoke Detector Stairs Walls Windows Areas & Items Basement/Garage/Carport Office Closet/Utility/Mechanical Other Community Spaces Community Room Patio/Porch/Balcony Day Care Pools and Related Structures Halls/Corridors/Stairs Restrooms/Pool Structures Kitchen Storage Laundry Room Trash Collection Areas Lobby 35% 15%

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Property Physical Condition Inspection Areas Health & Safety Deductions Site Building Whole Point Deductions From Final Score Common Areas Building Exterior Dwelling Units Building Systems Scoring Dynamics Wgt 15% 20% 35% 15% 100%

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Wgt 15% 20% 35% 15% 100% Property Physical Condition Inspection Areas Health & Safety Deductions Site Building Whole Point Deductions From Final Score Common Areas Building Exterior Dwelling Units Building Systems Wgt 15% 20% 35% 15% 100% Wgt 18% 23% 41% 0% 100% No Two Properties Are Alike (For instance, if there are no Common Areas on a property, the other assessment territories turn out to be more vital)

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Scoring Methodology Scores ascertained in view of : Area Points x Item Weight x Criticality x Severity Ranges are : Area Points Site = 15 Bldg Systems = 20 Dwelling Units = 35 Bldg Ext = 15 Common Areas = 15 Item Weight (Examples) Smoke Detector = 0 Missing Toilet = 10 Damaged Ceiling = 4.5 Misalinged Chimney = 15.5 Criticality (5) Critical = 5.0 (2) Contributes = 1.25 (4) Very Important = 3.0 (1) Slight Contribution = 0.5 (3) Important = 2.25 Severity (3) Most Severe = 1.0 (2) Severe = 0.50 (1) Least Severe = 0.25

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(Area Points x Item Weight x Criticality x Severity/# Units) 35 x 0.045 x 3.0 x 1.0 = 4.725/24 = 0.20 (Item Weight x Criticality x Severity) 4.5 x 3.0 x 1.0 = 13.5% Point Deduction Scoring Dwelling Unit: Living Room, Ceiling - Holes/Missing . . . - Level 3 *Assuming 250 Units (24 Sample Units)

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(Item Weight x Criticality x Severity) 15.5 x 5.0 x 1.0 = 77.5% (Area Points Item Weight x Criticality x Severity/# Buildings) 20 x 0.155 x 5.0 x 1.0 = 15.5/5 = 3.10 Point Deduction Scoring Building Systems: Domestic Water, Misaligned Ventilation System - Level 3 * EH&S TICKET ITEM! * *Assuming 5 Buildings

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Scoring Dwelling Units: Smoke Detector, Missing/Inoperable - Level 3 * EH&S TICKET ITEM! * (Item Weight x Criticality x Severity) 0 x 5.0 x 1.0 = 0 no point reasoning *Assuming 15 Units (10 Sample Units) (Area Points x Item Weight x Criticality x Severity/# Units) 35 x 0 x 5.0 x 1.0 = 0/10 = no point conclusion

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"Main 20"

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DCD 2.3 INSPECTABLE DEFECTS

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Top 20 Deficiencies 1. HVAC – the water warmer Pressure Relief Valve release tube stretches out to inside 18 crawls of the floor; 2. Misaligned Chimney – the vent stack on gas worked water radiators or heaters are legitimately adjusted; 3. Missing HVAC Covers – there are covers on all baseboard warmers; 4. Access to the Electrical Panel – access to electrical boards is not obstructed by furniture or different things; 5. Missing Covers – electrical boards have inside spreads (beside the board top box itself) to keep introduction from the wire associations; 6. Open Breaker Ports – Open breaker ports are secured; 7. Entryways Damaged Seals – the manufacturing plant introduced seals on Exterior Doors, for example, building or unit entryways, are set up and undamaged; Blah, blah, blah …

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Top 20 Deficiencies 1. HVAC – the water radiator Pressure Relief Valve release tube stretches out to inside 18 crawls of the floor; 2. Misaligned Chimney – the vent stack on gas worked water radiators or heaters are appropriately adjusted; 3. Missing HVAC Covers – there are covers on all baseboard radiators; 4. Access to the Electrical Panel – access to electrical boards is not obstructed by furniture or different things; 5. Missing Covers – electrical boards have inside spreads (beside the board top box itself) to keep presentation from the wire associations; 6. Open Breaker Ports – Open breaker ports are secured; 7. Entryways Damaged Seals – the processing plant introduced seals on Exterior Doors, for example, building or unit entryways, are set up and undamaged; 8. Entryways Damaged Hardware – Exterior entryway equipment bolts or hooks appropriately and Fire Doors work as composed; 9. Security Doors – security entryways don't have double side key locks; 10. Kitchen – Damaged Stoves/Ovens – stove burners are working;

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BUILDING SYSTEMS DEF: Missing Pressure Relief Valve (Domestic Water) - L3

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BUILDING SYSTEMS DEF: Missing Pressure Relief Valve (Domestic Water) - L3

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Top 20 Deficiencies 1. HVAC – the water warmer Pressure Relief Valve release tube reaches out to inside 18 creeps of the floor; 2. Misaligned Chimney – the vent stack on gas worked water warmers or heaters are legitimately adjusted; 3. Missing HVAC Covers – there are covers on all baseboard radiators; 4. Access to the Electrical Panel – access to electrical boards is not obstructed by furniture or different things; 5. Missing Covers – electrical boards have inside spreads (beside the board top box itself) to keep introduction from the wire associations; 6. Open Breaker Ports – Open breaker ports are secured; 7. Entryways Damaged Seals – the processing plant introduced seals on Exterior Doors, for example, building or unit entryways, are set up and undamaged; 8. Entryways Damaged Hardware – Exterior entryway equipment bolts or locks legitimately and Fire Doors work as composed; 9. Security Doors – security entryways don't have double side key locks; 10. Kitchen – Damaged Stoves/Ovens – stove burners are working;

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BUILDING SYSTEMS DEF: Misaligned Chimney/Ventilation Systems (Domestic Water) - L3

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Top 20 Deficiencies 1. HVAC – the water radiator Pressure Relief Valve release tube stretches out to inside 18 crawls of the floor; 2. Misaligned Chimney – the vent stack on gas worked water warmers or heaters are legitimately adjusted; 3. Missing HVAC Covers – there are covers on all baseboard warmers; 4. Access to the Electrical Panel – access to electrical boards is not obstructed by furniture or different things; 5. Missing Covers – electrical boards have inside spreads (beside the board top box itself) to keep introduction from the wire associations; 6. Open Breaker Ports – Open breaker ports are secured; 7. Entryways Damaged Seals – the production line introduced seals on Exterior Doors, for example, building or unit entryways, are set up and undamaged; 8. Entryways Damaged Hardware – Exterior entryway equipment bolts or hooks appropriately and Fire Doors work as planned; 9. Security Doors – security entryways don't have double side key locks; 10. Kitchen – Damaged Stoves/Ovens – stove burners are working;

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UNIT DEF: Convection/Radiant Heat System Covers Missing/Damaged (HVAC) - L3 Health and Safety - Hazards/Sharp Edges Health and Safety - Other/Possible Burn Hazard

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UNIT DEF: Convection/Radiant Heat System Covers Missing/Damaged (HVAC) - L3 Health and Safety - Hazards/Sharp Edges

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Top 20 Deficiencies 1. HVAC – the water radiator Pressure Relief Valve release tube stretches out to inside 18 crawls of the floor; 2. Misaligned Chimney – the vent stack on gas worked water warmers or heaters are appropriately adjusted; 3. Missing HVAC Covers – there are covers on all baseboard radiators; 4. Access to the Electrical Panel – access to electrical boards is not obstructed by furniture or different things; 5. Missing Covers – electrical boards have inside spreads (beside the board top box itself) to keep presentation from the wire associations; 6. Open Breaker Ports – Open breaker ports are secured; 7. Entryways Damaged Seals – the production line introduced seals on Exterior Doors, for example, building or unit entryways, a

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