Record Management System DMS

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Why use DMS?. Will every individual from your gathering rapidly locate any important archive made by some other gathering part? If not, to what extent does a run of the mill record journey take? Will you ring a rundown of archives and, just by taking a gander at the rundown, know the way of each? Will you rapidly sense the substance? Could you control who can see every report? What's more, who can alter? Do you have an itemized record depicting

Presentation Transcript

Slide 1

´╗┐Report Management System (DMS) Features and the use

Slide 2

Why utilize DMS? Will every individual from your gathering rapidly locate any significant record made by some other gathering part? If not, to what extent does a normal record journey take? Will you ring a rundown of archives and, just by taking a gander at the rundown, know the way of each? Will you rapidly detect the substance? Can you control who can see each archive? What's more, who can alter? Do you have a nitty gritty record depicting each move made by each client on your framework as for each archive in your store? Can you rapidly find any archive in your area of expertise related in any capacity with say, Higher Education?

Slide 3

Statistics by Gartner Group Most office laborers lose up to 500 hours a year searching for records. By and large, experts invest half of their energy searching for data. The normal association : Spends $20 in labor to record each archive. Burns through $120 in labor finding each misfiled record. Loses 1 out of each 20 archives. Burns through 25 hours re-making each lost record. The Gartner Group predicts that over 90% of the associations will utilize a DMS by 2007.

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Capabilities of a DMS FIND: Find reports and documents in seconds instead of hours. SHARE: Allow more than one laborer access to a similar report in the meantime. Adaptation CONTROL: Version control gives you the capacity to mange archive changes and modifications - including backpedaling to a past rendition of a record. CENTRALIZATION: Store division or workgroup records in a focal stockpiling range. SECURITY: Set report security for who can view and refresh records. Review: Verify who saw and made updates to archives. Filing: Set maintenance periods for reports, and timetable authentic or expulsion forms.

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Hummingbird DMS End clients get to the reports through: Hummingbird DM Webtop Hummingbird DM Extensions : Windows Explorer DM Extension Windows Desktop DM Extension Microsoft Outlook DM Extension Integrated desktop applications

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Hummingbird DM Webtop

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Windows Explorer DM Extension

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Windows Desktop DM Extension

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Microsoft Outlook DM Extension

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Integrated desktop applications

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Why it is not being utilized? Absence of mindfulness. Clients fear changes. Clients oppose embracing the new frameworks. No motivating forces from the administration.

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Demo http://dms.kfupm.edu.sa

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Thank You Q & A

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