Personnel Development: Promotion and Tenure PT

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2. Workshop Outline. College RegulationsAdministrative RegulationTenure Process and TimelineAcademic Area Advisory Committee ResponsibilitiesCollege ProceduresDepartment Chair College CommitteeFaculty Candidate Responsibility . College Procedures. Heidi M. Anderson, Ph.D.Associate Provost for Faculty AffairsOffice of Provost.

Presentation Transcript

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Staff Development: Promotion and Tenure (P&T) University of Kentucky Heidi M. Anderson, Office of Provost Catherine Martin, College of Medicine Jimmi Hatton, College of Pharmacy

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Workshop Outline University Regulations Administrative Regulation Tenure Process and Timeline Academic Area Advisory Committee Responsibilities College Procedures Department Chair College Committee Faculty Candidate Responsibility

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University Procedures Heidi M. Anderson, Ph.D. Relate Provost for Faculty Affairs Office of Provost

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Myths About P&T When I was your age… . I just got residency, so here's the means by which to do it… They don't read it, they simply forget about stuff… Just continue pumping stuff from your exposition… Extension/engagement doesn't number, simply inquire about (and possibly instructing)… . Chairmen need to deny residency at whatever point they can …

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External Myths about P&T Public trusts that "tenured personnel don't work hard" Legislatures, business people

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Guiding Documents Administrative Regulations (AR) II-1.0-1 systems online Promotion & Tenure methodology These techniques are intermittently modified to reflect suggestions of workforce panels and overseers for enhancing the adequacy of the audit procedure

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Guiding Documents Governing Regulations (GR) X-B.1.c Automatic Delay of Probationary Period Procedures and frame Application

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Guiding Documents Performance Review Procedures and AR II-1.0-5 Promotion & Tenure

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Process for P & T UK Board of Trustees University (Provost and AREA Comm.) College Department Your Appointment (DOE)

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The Promotion & Tenure Timeline– College Level Fall 2007 to Summer 2012 – Build your case Fall 2012 – Colleges arrangement and survey of dossiers Internal Letters External Letters Department Votes College P&T Committee Vote January 2013 – Dossiers because of Deans'

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The Promotion & Tenure Timeline– University Level March 2013 – AREA Committee April 2013 –Dean of Graduate School May 2013 – Provost proposal to President June 2013 – Board of Trustees August 2013 – Promotion produces results

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Promotion and Tenure Policies and Guidelines Separate areas of the AR relates to: Tenure-track Faculty Appointments Regular, Extension, Special, Librarian Non-tenured Faculty Appointments Clinical, Research, Adjunct, Lecturer, Visiting, Voluntary, Part-time

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Promotion and Tenure Policies and Guidelines Probationary Period Applies to non-tenured full-time staff Shall not surpass 7 years unless: Medical, Educational, Elected office Leaves Automatic Delay Parenthood Request for family subordinate care Tenure & Promotion Automatic Delay

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Criteria of Evaluation Teaching, exhorting and instructional exercises Research and additionally innovative action Professional, University and open administration Engagement – anticipated Refer to AR II-1.0-1 for insights about every range in light of title arrangement

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Appeals Senate Advisory Committee on Privilege and Tenure (SCAPT) Violations of: Procedure Privilege Academic Freedom Interpretation of Policies Recommendations Initiate 60 days after notice

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Reduce the Risk of Appeal Establish clear, steady, reasonable approaches and strategies Make handle straightforward Assure evenhanded treatment of staff

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Academic Area Advisory Committee Catherine Martin, M.D. Teacher and Vice Chair for Research and EA Edwards Professor in Department of Psychiatry

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Area Advisory Committee (Example: Medical Center – Clinical Sciences) KEY Word – Advisory – The proposal goes to the Provost During recent years – to a great degree uncommon for Provost to not acknowledge the suggestion of the Medical AREA Committee & normally it has been when evaluative measures were obfuscated

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AKA-Med Center Area Committee is made out of Professors (not "Seats or Deans") speaking to the six Colleges of the conventional "Scholastic Med Center" Dentistry, Health Sciences, Medicine, Nursing, Pharmacy, & Public Health Appointed to two-year terms

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How it Functions Provides "advisement" to the Provost concerning arrangement, advancement and residency choices for the six Colleges and two or three "related territories" Typically meets every time of the year as personnel contracts happen consistently and a 'moving" survey of P/T is performed as opposed to more "packed" configuration in different areas

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"Your Responsibility" To have gathered germane materials amid your years on workforce – which will record your prosperity – Tell your story Assemble the dossier – utilize UK expected organization – Don't be pointless BUT Tell your Story! – Paint the Picture Make it simple on the peruser to discover the materials that mirror your prosperity

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How it Functions Your materials are then added to those created from the College Administration and sent for survey (e.g., depiction of the procedural strides, dept/school runs) Each Committee part then audits the "Dossier" Most utilize a procedure of audit and finishes a remark sheet for exchange

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How it Functions Review Process Appointment letter Title Series and "desires of letter" DOE's & % of Effort & Annual Reviews (2/4 year when done) CV audit, Dean's Letter & College P&T External & Internal Letters, and so on

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How it Functions Comment Forms are accumulated and the Total Committee sees "All" remarks at the month to month Meeting Discussion is driven/encouraged by the "Seat" Vote of all individuals (Y, N, go without) Abstain if in Department or "connected' Majority of Time – extremely straightforward

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When it gets troublesome Appointment letter states desires however the exercises don't match DOE's don't reflect exercises Annual Reviews are not reliable with different materials Special Title Series Re: Research/Scholarship Dean – Chair – Faculty Disagree

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Helpful Hints Organize to make it simple to peruse Follow the University Guidelines Related to dossier and required entries Make the due dates – Talk frequently with your Chair – Take to heart 2/4 year input and also Annual Reviews Attempt to get an "extraordinary case" from Chair/Dean of a current effective competitor in your Title Series

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Remember Area is ADVISORY – not extreme leader If a negative Decision from Provost– particular interest process is in the AR's Area individuals can not examine results – Process & general suggestions but rather not activities or discourses

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CCTS Fall Conference Promotion and Tenure Workshop Jimmi Hatton, Pharm.D., FCCM, FCCP Acting Chair, Department of Pharmacy Practice and Science

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Chairs Responsibility… Set elevated expectations for office which adjust to College and University scholastic models Hire people equipped for meeting the standard or don't procure Clearly impart measures to all staff – make straightforward

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Chairs Responsibility… Follow systems in setting up the dossier Include division criteria and procedures Work with hopeful in choosing outer evaluators

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Chairs Responsibility … Mentor Structure work-life for achievement Teaching task Research help Financial and asset bolster Protection time Use reasonable casual and formal personnel audits Meaningful yearly audit letters

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Elements of Scholarship Discovery Creating or defining information in regards to a specific subject Integration "What does it signify" Discovery + expertise sets to figure testable theory Application How is this learning best used in my train? Showing Evaluation of showing exercises for associate survey

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Faculty Considerations Year 1: first three months: Examine DOE and talk about particular desires identified with percent exertion for every territory – inside 4 weeks Submit a composed arrangement of activity for grant objectives inside initial a month and a half Identify interior grant emotionally supportive networks Proposal Development Office of Sponsored Project Administration Office of Research Integrity CCTS Faculty Grants Programs Research Support Programs Intellectual Property & Commercialization

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Distribution of Effort Discussions Understand the University Metrics & timetables Review data in regards to Teaching Portfolio and consider how your exertion around there will be recorded for outer and inner audit Special notice to "inventive" showing procedure Know the desires of your Chair and the measurements that will be utilized for appraisal of your execution in every region How will "administration" be characterized & who will assess? Persistent Care/Resident preparing Consider by what means will you incorporate this into your insightful objectives or where if "fits' on your DOE National Activities – timing for engagement and degree Discuss benefit meetings with Chair before tolerating Reconcile the time required for meeting the normal yield for the expressed percent of exertion Example: half research however no subsidized gives yet and no ensured time

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Distribution of Effort Discussions Research and Scholarship How will this be assessed? Diary Impact Factors Types of Publications Grants/Source/Funding all out PI status-mutliple PI's – Collaborative Interdisciplinary activities Authorship Order Number of papers versus Nature of Papers?

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College Governance Review Procedures for Promotion and Tenure Understand "grievance" strategies and choices Understand AP&T capacity, process and enrollment

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Scholarship Plan of Action Identif