Office of Risk Management Loss Prevention Unit Manual Audit Update

1489 days ago, 676 views
PowerPoint PPT Presentation
HOW WE GOT HERE. A BRIEF TIMELINE. Course of events. July 2004Directive from State Risk Director to reconsider current subjective, rating-based review to a goal, score-based processFirst real upgrade following 1992Brainstorming sessions beginMultiple 2-day staff gatherings held to survey each review question and area of the manualImprovementsAdditionsDeletions.

Presentation Transcript

Slide 1

Office of Risk Management Loss Prevention Unit Manual & Audit Update

Slide 2


Slide 3

TIMELINE July 2004 Directive from State Risk Director to modify current subjective, rating-based review to a goal, score-based process First significant upgrade since 1992 Brainstorming sessions start Multiple 2-day staff gatherings held to survey each review question and segment of the manual Improvements Additions Deletions

Slide 4

TIMELINE August-December 2004 Completion of 1 st and 2 nd drafts First time review and manual are ever cross-referenced January-March 2005 Submitted to Commissioner's Office for survey March 2005 Point individual in Commissioner's Office leaves

Slide 5

TIMELINE March-August 2005 Responsibility of survey process moved Committee framed and audit handle begins once more Certain segments sent inside ORM and DOA for information August-December 2005 Katrina and Rita Re-compose prepare moderates as Loss Prevention Unit's concentration movements to recuperation/re-arrangement endeavors

Slide 6

TIMELINE January-May 2006 Review board of trustees finishes endeavors and submits to new go-to person in Commissioner's Office for conclusive close down Several rounds of inquiries and illumination June 2006-Present Final, endorsed adaptations sent to 3 rd party designer for mix into programming

Slide 7

WHO WAS INVOLVED ORM Loss Prevention staff State Risk Assistant Director and Director Claims Medical Transportation Underwriting Workers' Compensation

Slide 8

WHO WAS INVOLVED DOA Commissioner's Office Fleet Management Flight Maintenance Legal OSRAP

Slide 9

WHAT'S AHEAD Audit versus Consistence Review (CR) Full review once like clockwork 1/3 of offices/year FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 10-11 CRs CRs 7/1/07 1/3 Audits (Group 2) 1/3 Audits (Group 3) 1/3 Audits (Group 1) 2/3 CRs (Groups 2, 3) 2/3 CRs (Groups 1, 3) 2/3 CRs (Groups 1, 2) 2/3 CRs (Groups 2, 3) 12 Months 3/07 3/08 (Group 1) Roll Out 1/3 Audits (Group 1)

Slide 10

WHAT'S AHEAD Compliance Review (CR) amid other two years Self-review required each year, due at the season of the review or CR Lack thereof will bring about disappointment of the review/CR Prior to review/CR, letter from office head must be sent affirming availability Due by 1 st of the month before date of review/CR

Slide 11

WHAT'S AHEAD Automated review process Self-review will be accessible on STARS server Roll out to offices when STARS Compliance corrections are finished LPO will utilize tablet PC to lead face to face Point values for inquiries, not for remarks Additional Support Review slanting reports from STARS Consult with offices on specific concerns Target ranges of high misfortune to lower claims

Slide 12

Office of Risk Management Loss Prevention Unit Manual & Audit Update

Slide 13

General Safety Audit Components: Program Safety Meeting & Training Inspections Incident/Accident Investigation Recordkeeping Bloodborne Pathogens/First Aid Emergency Preparedness Plan Hazardous Materials

Slide 14

General Safety Audit "Program" Requirements: The composed general security plan ought to incorporate wellbeing obligations regarding all representatives. The composed wellbeing duties ought to: Be displayed to all representatives amid introduction or potentially upon task to another position with various/extra security obligations Contain an archived strategy for responsibility General and site/assignment particular wellbeing rules: Must be circulated to workers amid introduction and such activity recorded

Slide 15

General Safety Audit "Wellbeing Meetings & Training" Requirements: Percentage of worker participation at security gatherings must be figured and reported Minimal adequate participation is 75% Department/Agency head must go to ALL wellbeing gatherings

Slide 16

General Safety Audit "Security Meetings & Training" Requirements: cont. Obligatory preparing points: Drug and substance manhandle Sexual provocation Required inside one year of contract and no less than at regular intervals from that point

Slide 17

General Safety Audit "Security Meetings & Training" Requirements: cont . Security Committee : Is a board of trustees set up Frequency of gatherings ought to be founded on office (Class A/Class B) Attendance and subject of meeting ought to be archived

Slide 18

General Safety Audit " Safety Meetings & Training" Requirements: cont. In the event that material, field security organizers ought to get preparing on the accompanying: Accident examination Inspections Safety gatherings Supervisor obligations Job wellbeing investigation

Slide 19

General Safety Audit " Safety Meetings & Training" Requirements: cont. The organization misfortune avoidance agent must go to the ORM Loss Prevention Program in any event once at regular intervals Documented, particular preparing ought to be given to all representatives who must perform new assignments or work new gear OR whose security execution is unacceptable

Slide 20

General Safety Audit "Assessment" Requirements: Indicate number of potential/real examinations directed Percentage of reviews led must be computed and reported Type investigation shape utilized Departmental Agency/site particular

Slide 21

General Safety Audit "Review" Requirements: cont. Building examination shape ought to incorporate the accompanying themes: Building wellbeing Electrical security Emergency hardware Fire security Office security Storage strategies

Slide 22

General Safety Audit "Review" Requirements: cont. Is there a technique set up for representatives to tell administration of working environment dangers? Danger Control Log (HCL) or other worthy means

Slide 23

General Safety Audit "Occurrence/Accident Investigation" Requirements: Investigation methods ought to address the accompanying: Employee, guest, as well as customer circumstances (by means of the DA2000) Bodily damage or potentially property concerns Use of the Incident/Accident Investigation shape (DA2000) Must have assigned worker survey frames for culmination and precision

Slide 24

General Safety Audit "Episode/Accident Investigation" Requirements: cont. Work Safety Analyses (JSA): Annual archived preparing required Review of material JSAs in post-episode/mischance circumstances

Slide 25

General Safety Audit "Recordkeeping" Requirements: Records that require, at the very least, 5 years maintenance: Bloodborne pathogens Drug testing and substance mishandle Sexual provocation

Slide 26

General Safety Audit "Bloodborne Pathogens/First Aid" Requirements: Is the composed program departmental or office/site particular Training rule for "high-chance" representatives: Within 3 months of contract At minimum once every year from there on Training rule for "okay" representatives: Within 12 months of contract At slightest once like clockwork from that point Are spill strategies set up Spill units looked after

Slide 27

General Safety Audit "Bloodborne Pathogens/First Aid" Requirements: cont. Does the organization area meet any of the accompanying criteria: Working with negligible/incomplete group shifts Employees working in remote/disengaged areas The on location therapeutic office is shut If along these lines, does the office have somebody accessible in these circumstances who is prepared/ready to render medical aid

Slide 28

General Safety Audit "Crisis Preparedness Plan" Requirements : The composed arrangement must address, at the very least: Fire Natural catastrophe Proximity dangers Terrorism

Slide 29

General Safety Audit "Perilous Materials" Requirements: Is the composed program departmental or office/site particular Plan ought to guarantee that research facility hoods are kept up/wind stream adjusted If appropriate, archived worker preparing is required on: Hazard correspondence Lab wellbeing Material Safety Date Sheets (MSDS) Personal Protective Equipment (PPE)

Slide 30

General Safety Manual Revised - Sample Management Safety (Policy) Statement Revised Safety Meeting Report Form Revised - Sample Procedure for Incident/Accident Investigation DA2000 – Must be rounded out totally

Slide 31

General Safety Manual Sample Blood Borne Pathogens Policy/First Aid Requirements Sample Bomb Threat Checklist Sample Hazard Communication & Chemical Safety Program

Slide 35

Driver Safety Audit Components: Program Inspection & Repair Training Records & Forms

Slide 36

Driver Safety Audit "Program" Requirements : Requires composed approaches and strategies on the majority of the accompanying themes: Enrolling representatives to drive High hazard drivers Driver preparing Disciplinary activity Claims detailing Accident examination Identification of state vehicles

Slide 37

Driver Safety Audit "Assessment & Repair" Requirements: Number of vehicles in armada Documentation of preventive support required

Slide 38

Driver Safety Audit "Preparing" Requirements: Refresher preparing required inside 90 days for all workers accepting a conviction

Slide 39

Driver Safety Audit "Records & Forms" Requirements: Authorized OR unapproved driver list must be marked and dated Driver Accident Report Form (DA2041) – must be faxed/messaged inside 48 hours to ORM Claims Transportation Unit Supervisor

Slide 40

Driver Safety Manual Sample system for approving drivers Instructions on the best way to survey an Official Driving Record (ODR) Revised DA 2054 – Authorization & Driving History Form Sample Vehicle Checklist

Slide 44

Bonds & Crime Audit Components: Program Employee Responsibility Security Key Control Internal Audits

Slide 45

Bonds & Crime Audit "Program" Requirements : Written program must contain the foll