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Plan . IAS Program Status

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´╗┐USDA Acquisition Workforce Conference Integrated Acquisition System Perspectives and Lessons Learned April 19, 2005 Arlington, VA

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Agenda IAS Program Status & Future Tracy Blackburn Moderator IAS Implementation Perspectives & Lessons Learned IAS Pre-Implementation Pauline Myrick OCFO IAS Implementation at OPPM Ellery Taylor OPPM IAS Implementation at Forest Service Laurie Lewandowski Forest Service IAS Post-Implementation Customer Care Ruby Harvey PSD Panel Question and Answer Open

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IAS Program Status and Future Tracy Blackburn IAS Implementation Lead Procurement Systems Division

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What Is IAS? IAS remains for the I ntegrated A cquisition S ystem Provides a Web-based COTS (business off-the-rack) e-acquirement and contract administration device Replaces legacy frameworks over the Department and will be sent at all organizations with acquisition expert Provides USDA with a corporate regulatory framework offering: Enterprise Business Process Standardization Electronic ordering through installment and contract finish off Interfaces to FFIS and FPDS-NG Potential future interfaces to CPAIS and other managerial frameworks

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IAS will be 80% Implemented in FY05 Four Agencies have been completely executed RD FNS FSIS NRCS Four office usage are in progress Forest Service (3 of 4 waves finish) Departmental Administration Staff Offices FSA OIG APB is utilizing IAS receipt section FY06 usage: ARS and APHIS

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IAS Release 2.4 Status IAS Release 2.4 Functionality Recurring Payment Invoices produced from IAS (PRCH Type 42) IQ Commit/IQ No-confer Separation on Obligation Headers Hanging Commitments/Final Flag on Obligations Document Approval History Access Duplicate merchants tidy up Tolerances

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IAS Extended Functionality Core usefulness rollout (demand handling and contract administration) is finished various augmented usefulness hopefuls are at present being considered (example list) Anticipate no less than one new stretched out usefulness to be actualized in FY06 and FY07 Extended usefulness would be notwithstanding the COTS overhauls and client improvements Electronic Catalogs Electronic Invoicing CPAIS Interface Electronic Solicitation Data Warehouse

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IAS Implementation Perspectives & Lessons Learned

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IAS 10-Step Implementation Process ID Agency Team (3 wks) IAS Implementation Life-Cycle Outreach/Education (24 wks) Business Process & Policy Integration (3 wks) Training Management and Delivery (14 wks) Configuration Preparation (5 wks) Data Gathering and Validation (6 wks) Go Live Data Entry (5 wks) Sign Off Transition to Customer Care (4 wks) For illustrative purposes just Individual office usage timetables will change Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7

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IAS Pre-Implementation Pauline Myrick Office of the Chief Financial Officer Credit, Travel and Grants Policy Division

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IAS Implementation at DASO Ellery Taylor Contract Specialist, OPPM Procurement Policy Division

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IAS Implementation at Forest Service Laurie Lewandowski Procurement Analyst Forest Service

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IAS Post-Implementation Customer Care Ruby Harvey Acting Chief Procurement Systems Division

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Customer Care Customer Care Defined Preparation begins before go-live 30 day move period begins promptly at go-experience PSD's post-execution oversight to guarantee client issues are by and large successfully tended to Customer Care Components Regular Agency Meetings (Customer Care Liaisons) Help Desk Training End User Forum

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IAS Help Desk Operations

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IAS Training Methodologies Three formal instructional classes have been created to meet IAS client prerequisites

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IAS End User Forum The End User Forum meets month to month and was intended to encourage correspondence between the IAS arrangement suppliers, PSD, and the IAS End User people group From the "IAS END USER FORUM CHARTER"

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Panel Question & Answer

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