Money related Reporting

Presentation Transcript

Vocation and Technical Education Funding Data Reporting Career and Technical Education New Directors " Meeting TDCTE Fall 2006 October 26-27, 2006 Holiday Inn, Brentwood TN

Financial Reporting Understand your obligations as monetary chief Understand material controls Understand what you can and can't go through with your Perkins reserves Build a database for assets

Manage the everyday operations of the profession and specialized instruction program Evaluate program and staff Maintain records and appropriate obtainment and bookkeeping of all consumptions - nearby state-government Maintain satisfactory stock of gear Prepare the neighborhood change arrange Interpret laws and tenets - ADA, Section 504, Perkins, OCR, Nontraditional, Tech Prep, Labor norms, Program models/capabilities Comply with required reporting prerequisites and timetables. Translate information and give information examination Other obligations as assigned!!!! Monetary and Records Management

Applicable Regulations Provisions identifying with Financial Management can be found in the Education Department General Administrative Regulations (EDGAR) at 34 CFR 80.23 and 34 CFR 80.41 OMB Circular A-87 Cost Principles for State, Local and Indian Tribal Governments Local framework money related reporting - Internal School Uniform Accounting Manuel (A-133)

Understanding Funding Sources BEP subsidizing Local subsidizing Federal financing

EDGAR 80.40 SEA in charge of overseeing everyday operations of sub concede bolster exercises SEA legitimately in charge of sub give consumptions SEA must screen sub grantees to guarantee consistence with pertinent elected prerequisites and execution objectives being accomplished - program - work - action

Monitoring Informing sub grantees of consistence necessities Reviewing grantee budgetary and execution reports Performing site visits

Supplanting Leads to assumptions Lack of comprehension Confusion with different necessities Required by law to not supplant Prior year uses

EDGAR Trouble Spots 76.707 Date of Obligation 76.730 Records 80.24 Cost Sharing 80.22 Allowable Costs 80.36 Procurements 80.42 Retention of Records 80.32 Management and manner of hardware

BASIC Cost Guidelines Necessary and Reasonable Allocable to the Federal Grant Award-Required and Permissive uses Authorized or Not Prohibited by state or nearby law Conforms to the confinements of A87-A-21 Consistent with Federal Policies and Regulations that apply

Local Level Audit Findings Using Perkins assets to take care of non-Perkins costs-supplies, gear, and so forth. Utilizing Perkins hardware by different projects to the detriment of CTE projects Property administration Salary and ERE costs not upheld by time records, genuine obligations, or PDQs Failing to take after bookkeeping and obtainment rules

Local Level Audit Findings Disallowed enhancements to genuine property Cash administration reporting Reasonable, " permissible " costs Expenditures that don't have all the earmarks of being bolstered by the beneficiary " s affirmed nearby arrangement Compliance with state and neighborhood laws

Can I utilize my $$$? Spots to Look Section 135 of Perkins (neighborhood Uses of Funds) Review your nearby arrangement and spending plan Ask your nearby field benefit focus advisor Look at OMB Circular A-87 Ask the question be alluded to the TNDOE or OVAE

Section 135 Grant Recipients have - Required Uses of Fund Permissive Uses of Funds This is the primary spot to look while noting the question: " Can I utilize my $$$ for? " Eight (8) Required Uses - Once you have met the required uses, then you may utilize Perkins reserves for the fifteen (15) Permissive Uses

Allocable Costs are allocable to the allow if the merchandise and enterprises included are chargeable to the cost objective as per the advantages got - Benefit to the CTE Program

Obligations Acquisition of Property - date of restricting composed duty Personal Services by representative - when administrations are performed Personal Service by Contractor - date of restricting composed responsibility Travel - when travel is taken

Retention of Records Statue of Limitations (ED) 5 years Keep all records for 5 Years Separate records and recordkeeping by state, neighborhood and government

Equipment Title rests with the Grantee When didn't really required, hardware might be utilized as a part of different exercises at present or past bolstered by Federal assets Federal meaning of gear is that costing $5000.00 Local frameworks may have an alternate definition

Equipment Management and Disposition Reference 34 CFR 80.32 (d) and (e) Procurement - Bidding process - No sole source Property Records kept up and isolate Disposition - things of hardware with a current for each unit honest estimation of less that $5000 might be held, sold or generally discarded with no further commitment

Education General Department Administrative Regulations (EDGAR) - http://www.ed.gov/arrangement/subsidize/reg/edgarReg/edgar.html OMB Circulars http://www.whitehouse.gov/omb/brochures/The Carl D. Perkins Vocational Technical Education Act of 1998 http://www.ed.gov/workplaces/OVAE/CTE/legis.html The Carl D. Perkins Vocational Technical Education Improvement Act of 2006 http://www.rules.house.gov/109_2nd/content/s250/s250_conf_rept.pdf Circular A-133 consistence Supplement http://www.whitehouse.gov/omb/brochures/a133_compliance/06/06toc.html Other assets: Tennessee Code Annotated and supplement (TCA) Internal School Uniform Accounting Policy Manuel ed.gov - OVAE landing page TNDOE landing page - http://www.tennessee.gov/training/CTE Link - http://www.tennessee.gov/instruction/cte/Support and Resources for Directors

Questions? We trust this was useful My Advice — When in uncertainty wear " t " !

Data Reporting

Why does CTE need to enhance Data Quality? Lawful Reasons Perkins Requirements: Section 122(c)(20) Accurate, solid and auspicious Consolidated Annual Report: Section II c " verify the state " s information quality " OMB Circular A-133 and A 87: Require survey of enlistment reporting EDGAR 34 CFR 80.4: Monitoring to guarantee consistence

Why does CTE need to enhance Data Quality? Examine Reasons Good research rehearse requires that information be confirmed to guarantee: conformance to operational definitions precision of reported qualities cleanliness of information to enhance the nature of data and lessen blunders nearby framework receipt of statewide and neighborhood information investigation in an all the more auspicious way for program change arranging consistence with OVAE conditions for State Plan endorsement

Why does CTE need to enhance Data Quality? " OUR OWN " Reasons reality number uncovers the reality CTE courses gave Student enlistment Concentrator " s report Follow-up report Non-Attainment report Improve understudies " scholastic accomplishment and expert abilities Retain astounding CTE programs Better get ready CTE understudies for further study and future profession Align with the educational modules objectives

TN Data Reporting System I . Up to FY 2003 - paper MIS , Management Information System II. FY 2004 - transfer/download TIGER (TN-TIGER) III. FY 2005 - electronic on-line eTIGER (EIS-TIGER) Tennessee Career-Technical Data Reporting System

TN Data Reporting System Data Collecting

TN Data Reporting System CTE Reports

TN Data Reporting System Future Development EIS and eTIGER converge as one information stockroom EIS for information gathering/altering Data adjustment by LEA's EIS contacts eTIGER primarily to report administration LEA's CTE chiefs & instructors and EIS contacts, TOGETHER , guarantee information quality

CTE School Report Cards CTE course enlistment data Program Area data Comparison of CTE understudies with auxiliary High School understudies inside unique populace gatherings and ethnicity Perkins Report 1S1: Academic Attainment 1S2: Skill Proficiency 2S1: Completion 3S1: Placement 4S1: Non-Traditional Participation 4S2: Non-Traditional Completion State, System, and School Report Card

CTE Directors - Duties Data Reporting Identify CTE educators (eTIGER userid & secret key) Assure CTE class information reported/upgraded to EIS Monitor/bolster CTE educator answering to eTIGER Conduct follow-up study and answer to eTIGER Approve framework wide information Obtain and audit CTE Reports from eTIGER Submit recommendations for information reporting framework School Report Card (counting Perkins Report) Preview School Report Card to guarantee the exactness of information CTE Directors' Duties

CTE Directors - Support & Resources Data Reporting Donna Tiesler - eTIGER get to (userid and watchword) Field Dirctors - All CTE related issues Data Reporting Web - http://www.state.tn.us/training/cte/promotion/tiger/eTIGER " Help " interface eTIGER landing page - uncommon declarations EIS Web - http://www.tennessee.gov/training/eis/EIS Contacts - http://www.tennessee.gov/instruction/eis/eiscontacts.pdf School Report Card (counting Perkins Report) Li-Zung Lin - ( li-zung.lin@state.tn.us ) Support and Resources for Directors