Ensuring your Employees and Securing your Mail Center

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What constitutes a suspicious letter or bundle? . On the off chance that you get a suspicious letter or package:Stop - Don\'t handle itIsolate it immediatelyDon\'t open, smell, or tasteActivate your crisis arrangement Notify a director. How would you get ready?. Distinguish threatsConduct a danger assessmentDevelop policiesDraft methodology/best practicesPrepare possibility and congruity plansCommunicate and train.

Presentation Transcript

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Ensuring your Employees and Securing your Mail Center

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What constitutes a suspicious letter or bundle? In the event that you get a suspicious letter or bundle: Stop - Don't deal with it Isolate it instantly Don't open, smell, or taste Activate your crisis arrange Notify a chief

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How would you get ready? Recognize dangers Conduct a hazard appraisal Develop approaches Draft methods/best practices Prepare possibility and progression arranges Communicate and prepare

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Identify dangers. Global psychological oppressor Domestic despise amass Disgruntled representative/working environment brutality Acts of nature (surge, fire, seismic tremor, and so forth.)

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Conduct a hazard evaluation. Your stance ought to mirror your organization's main goal

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Develop approaches. Approach – an arrangement or directing rule Address territories distinguished as needs in hazard appraisal Get bolster from upper administration and key authorities Examples: Access to mail focus X-beam of bundles Opening of mail

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Sample strategies. (Private Sector) Deliveries for senior officials Packages

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Sample approaches. (Government Agency) Personal mail General arrangement for mail

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Draft methodology. System: Series of steps taken to execute an arrangement Be as particular as conceivable Update as required

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Mail taking care of and handling operations. Bringing together the mail taking care of/preparing operation at a different area Centralization: Minimizes chance Reduces costs Increases adequacy

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Mail taking care of and handling operations. Beginning sort – by hand Individuals who regularly sort the mail ought to play out the underlying screening These people are well on the way to notice bundles that are strange

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Best practices. Utilize proficient security work force All guests ought to be welcomed Restrict access to office Keep dated guest logs Install an interruption location framework Use observation gear Adequate lighting

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Best practices. Identifications Lock and key responsibility Secure off farthest point territories Develop a crisis arrange Train representatives Restrict drivers Establish correspondence channel

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Best practices. Screen approaching mail Open mail in approved regions just Develop screening techniques Develop systems for: bundles distinguished as suspicious affirming suspicious bundles segregating suspicious bundles

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Best practices. Direct unannounced tests for mail focus faculty Make accessible defensive wear HAZMAT group data Conduct After Action Review (AAR)

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Enhanced strides. Bomb identification/K-9 X-beam all approaching mail Detection gadgets Hold mail 24 hours or until testing finishes up Store mail in regulation compartments Down draft tables Separate air filtration unit

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Enhanced strides. Checked mail operations Safe air space for mail handling Monthly swab testing for mail room Showers and disinfecting framework Wear defensive garments Duress alert

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Be readied. "The administration forms billions of bits of mail every year without episode; be that as it may, neighborhood, state, and government organizations alike should get ready for the most dire outcome imaginable."

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Sample technique. (Private Sector) Mail and bundles for senior officials: "Second Screen" container sorting Visually investigate bundles X-beam Quality control

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Sample system (Government Agency) Procedures for taking care of mail: Wear latex surgical gloves Encourage respiratory defensive veils X-beam approaching mail Visually screen mail

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Necessary arrangements. Inhabitant crisis arranges Contingency arranges Continuity arranges

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Training. Instruction and mindfulness are basic Employee mindfulness Design and enthusiastically screen security program Reduces chance for all

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Continuity of operations plan. Actualize expectant measures Back up site Continuity of Operation Plan (COOP) Enables mail procedures to proceed

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Continuity of operations plan. Central needs: To send and get mail if essential mail operation close down Advanced arranging is vital for security assurance

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Recommendations. (Low and Moderate Risk Facilities) Appoint a mail security facilitator Standard Operating Plans (SOPs) Train staff on strategies Limit access of work force Identify and escort faculty Establish HAZMAT reaction arranges

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Recommendations. (Low and Moderate Risk Facilities) HAZMAT crisis benefit Post SOP for suspicious bundles Phone numbers for crises Best practices Intrusion location framework Senior administration purchase in

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Recommendations. (High Risk Facilities) These are notwithstanding Low hazard proposals. Substitute mail security organizer Mail security reaction group Offsite duplicate of arrangements Staff particular representatives Equipment for group

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Recommendations. (High Risk Facilities) Publish & disseminate data, work force upgrades & methods Cameras at passages and outside Require worker participation at mail security briefings Publish AAR reports

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Training. What do individuals need to know to do approaches and strategies Keep yourself educated Don't simply respond Stay alarm

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Training. Finish preparing project will include: Basic security techniques Recognizing and detailing suspicious bundles Proper utilization of individual defensive hardware Responding to a natural risk Responding to a bomb danger

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Training. Keep up representative preparing logs Include date finished Follow up with refresher preparing all the time

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Training. Instruct every single other representative as well

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Plan audit. Be careful about sudden bundles Notify the director Do not shake or knock the thing Do not open, notice, touch or taste Isolate the harmed thing quickly Cordon off the prompt region Have workers wash hands

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Plan audit. Get ready rundown of influenced representatives Isolate attire Shower

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Conclusion. Mail Center must assess circumstance: Objectively measure risk conditions so as to render a judicious choice

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Additional assets. Communities for Disease Control and Prevention http://www.cdc.gov Federal Bureau of Investigation http://www.fbi.gov Occupational Safety and Health Administration http://www.osha.gov FEMA's Rapid Response Information System http://www.fema.gov/danger/hazardous materials/index.shtm U. S. Postal Service http://www.usps.com

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US Postal Inspection Service About the US Postal Inspection Service Find us on the World Wide Web: http://www.usps.com/postalsinspectors