Contemporary Business Composing Essentials of Cutting edge Business Composing ????????????? Business Letter Composition

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Setting up business relations is the initial phase in an exchange in global exchange. ... We are presently keeping in touch with you for the foundation of business relations. ...

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Contemporary Business Writing Fundamentals of Modern Business Writing 现代商务英语写作的基本原则 Business Letter Writing 商务信函写作 Report Writing 报告写作

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Business English Writing Establishing Business Relations 建立贸易关系 Inquiries and Requests 日常询盘 Replies 回复函 Declining a Counteroffer 拒绝还盘 Orders 定单 Complaints and Claims 投诉与索赔 Adjustments to Claim Letters 索赔复函 Urging Establishment of Letter of Credit 催证 Invitations and Thank-you Letters 邀请函与感谢信 Notes and Announcements 便条与通知 Letters of Application 申请信 Resume 简历 Recommendation Letters 推荐信

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Establishing Business Relations 建立业务关系 Establishing business relations is the initial phase in an exchange in universal exchange. Composing letters to new clients to set up relations is a typical practice in business interchanges. G eneral data about an organization, including the name and address, can be gotten through the accompanying channels: 1. Banks 2. Councils of business 3. Commercial in the media 4. Business advisor's office in remote nations 5. Shows and exchange undertakings When you compose your first letter, you ought to tell your peruser how you acquired his or her name and address, express your craving to work together and disclose what you would like to purchase or to offer .

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Useful Expressions 一. We have your name and address from the Commercial Counselor's Office of your government office in Beijing and are currently keeping in touch with you for the foundation of business relations. 我们从贵国驻京使馆商务参赞处得悉贵公司行名及地址,现特致函与贵公司建立业务关系。 1. W e have gotten/come to know/heard/took in your name and address from our government office in your nation. 2. We owe your name and address/fax number/postcode/business scope/items/E-mail deliver to China Council for the Promotion of International Trade in Beijing. 二. We have learned by graciousness of Mr.Greenhow that you are one of the main shippers of Chinese chemicals and pharmaceuticals in your nation. 承蒙格林豪先生介绍,我们得知你们是贵国中国化工产品和药品的主要进口商之一。 例: W e comprehended from World Bank/through the kindness of CCPIT/on the suggestion of AerChem, Inc. /subsequent to reaching your exchange designation that you are one of the main shippers of Chinese Chemicals and Pharmaceuticals in your nation.

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三. Your firm has been prescribed to us by Bank of China in Beijing . 在北京的中国银行已把贵公司介绍给我们了。 例: Your name has been presented/recommended/presented/given to us by Citibank, Shenzhen office. 四. We have the joy of acquainting ourselves with you as a state-worked enterprise managing only in light modern merchandise. 我们有幸自荐,我们是一家专营轻工业品的国有公司。 例: We have the joy to present enjoy presenting risk presenting profit ourselves of this chance to acquaint are wandering with compose to acquaint wish with acquaint ourselves with you as a state-worked enterprise managing in light mechanical products.

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五. We are the central cigarette pressing materials exporter in Austria and are appreciative to the Chinese Embassy in Vienna for giving your name. 我们是奥地利主要的香烟原辅材料出口商,并感谢驻维也纳的中国使馆向我们提供了你们的行名。 例: W e are appreciative/thankful/obliged/obligated to the Chinese Embassy in Vienna for giving us your name and address. 六. Represent considerable authority in the fare of Chinese expressions & makes merchandise, we express our longing to exchange with you in this line. 我们专门经营中国工艺美术品出口,愿与贵方进行交易。 例: Specializing/Being experienced/Having been for a considerable length of time/Dealing solely in the fare of Chinese............ 七. It is trusted that by our joint endeavors we can advance business and also kinship. 希望通过共同努力,我们既可促进贸易又能增进友谊。 例: I t is trusted that through our attempts/to our shared advantage/for our basic advantages we can promote........

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结 束 语 We anticipate your good answer. 等候佳音。 例: we anticipate/acknowledge/expect/foresee/want to get your good answer. We might be appreciative/obliged/happy/grateful in the event that you will answer at an early date. 敬请早日答复,将不胜感激。 Your initial answer/provoke consideration/quick reaction/great answer will be very valued. 如蒙早日答复,将不胜感谢。 We anticipate your further news with intrigue. 我们切盼你方进一步的消息。

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Sample Letters for Establishing Business Relations Dears Sirs, Your name and deliver have been given to us by the Hongkong & Shanghai Banking Corporation of Jakarts . We are currently keeping in touch with you for the foundation of business relations. We have had no contact with yout nation some time recently. In perspective of the growing benevolent relations between our two nations, we wish to learn whether collaboration to the upside of both our organizations could be built up. We welcome you to send us subtle elements and costs, perhaps at the same time tests, of such merchandise as you would be keen on offering, and we should happily think about the business potential outcomes in our market . Then again, please support us with a rundown of those products you are occupied with acquiring from us so we may have the capacity to cite on a few and give all of you the fundamental data in regards to supply conceivable outcomes. Yours loyally,

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Dear Sirs, We owe your name and deliver to the Chamber of Commerce, Tokyo, who educated us that you are in the market for Personal Computers. We are one of the biggest PC produces in our nation in our nation and have been giving different sorts of PCs for around 10 years. We approach you today in the trust of building up business relations with you and expect, by our joint endeavors, to broaden our business scope. So as to familiarize you with our business lines, we encase a duplicate of our outlined index covering the primary things suppliable at present. On the off chance that you are occupied with any of the things, please let us know by fax. We'll give you our most reduced citations and attempt our best to conform to your prerequisites. Our clients are constantly happy with our items and the administration after the deal. We trust that you will be, excessively , after we work together. Our financier is the Bank of Tokyo, Japan. They can furnish you with data about our business and accounts. We are anticipating your initial answer. Yours steadfastly, business scope = line of business 经营范围

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Manufacturers Write to Importers Now more plants and makers are permitted to offer their items on the planet advertise. In the event that you are working in such a venture with the Government's endorsement of import and fare, you will be compose straightforwardly to the shippers abroad for the offer of your items with no assistance from a fare organization. Test Letter 1: Dear Sirs, We have been assembling this item for a long time. Our accomplishment in exchange, which can be seen from our quick extension from a solitary plant of medium size a quarter century to an aggregate number of fourteen vast current industrial facilities arranged at different places in the Pudong Development Zone today, depends completely on the reliability of our items. Our exchange name, which we esteem so much, will adequately warrant your trust in us. Yours dependably

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Complete the accompanying sentences 一. We have the delight of 1. 告诉你们,我们已经与贵方代表( agent ) 取得了联系。 2. 获悉贵方对与我公司建立业务往来很感兴趣。 3. 将我公司驻沪办事处的地址及联系人告诉贵方。 Exercise s 二. We are keen to 1. 贵方有和我公司建立贸易关系的意向( expectation )。 2 . 贵方为促进我们双方的贸易和友谊所作的努力。 3 . 贵方对此事的及时处理。 on the suggestion of.. 承..推荐、介绍 by cordiality of ... through the kindness of... 承..的好意相告 三. 1. 承蒙中国银行的介绍, 2. 多亏我驻贵国使馆经参处的介绍, 3. 经汤姆和威廉姆公司推荐, we learnt that you are the main merchant of electric apparatuses in your nation.

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Exercise s Translate the accompanying letter into English 美国 J & M 有限公司已将贵公司的名称和地址告知我们,并认 为贵公司是中国有潜力的棉布买主。棉布属于我公司的经营范围, 我们将很乐于与贵公司建立直接的业务关系。 兹随函附上商品小册子和价目单各一份,以 便于了解我们可供 出口棉布的概况。一当接到贵方的具体询价,将立即航空邮寄我公 司的报价单和样本。 恭候佳音。 … . 谨上

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Writing Guidelines 1. As a rule, this sort of letter ought to incorporate the wellsprings of data identified with - the address, e.g. how you know his name and address; - your expectation, i.e. Why you are keeping in touch with him; - a brief presentation of your firm, e.g. your

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