ARRA Monitoring Training

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Slide 1

ARRA Monitoring Training Iowa WIC Compliance May 3, 2010

Slide 2

Vendor Monitoring Before Approval After Approval Electronic on location Routine Compliance Buys Inventory Audits

Slide 3

Before Approval Review Application – paper frame Confirm data Food Supplier, other State and Federal

Slide 4

Monitoring Electronic Monitor exercises Inventory Audit Actual Count On-Site

Slide 5

Agency Monitoring on location organization surveys Office visit Clinic visit Administrative visit Financial survey

Slide 6

Agency Office Visit Completed by nourishment advisor Every 2 years, inverse of regulatory visit Review of projects identified with administration conveyance and effort Audit center administration records

Slide 7

Agency Clinic Visit Monitor nature of administrations Evaluate ampleness Completed by sustenance expert Yearly

Slide 8

Administrative Visit Review of authoritative and faculty arrangements Compliance with social equality Evaluation of: Property administration Fiscal control measures Documentation of uses Completed by program organizer Every 2 years, inverse of office visit and monetary survey

Slide 9

Financial Review Completed by inside examiner Every 2 years, inverse of managerial visit Review late review discoveries, acquiring and stock controls Evaluate: Fiscal strategies Fiscal control measures Expenditures and documentation

Slide 10

Routine Store Monitoring Routine - store told at time of visit Required by Federal or Program Guidelines WIC requires 5% of every approved merchant Selection Criteria

Slide 11

Compliance Monitoring Compliance – Covert - store not informed until close of examination. Required by Federal or Program Guidelines WIC requires 5% of every approved merchant Selection Criteria

Slide 12

Documentation Complete Records Paper and Electronic Record purchase/buy Disposal of items

Slide 13

Disposal of Product Documentation of transfer Description of item Quantity Value Date and Time of transfer Person conveying and individual tolerating item Signed – Dated report

Slide 14

Sanctions – Vendor and Participant Violation (point or fine framework) Disqualification Reciprocal Agreements – different offices Civil Money Penalty Formula for computation Establish endorses and be predictable

Slide 15

Other Compliance Methods Staff irreconcilable circumstance Separation of obligations Fraud and manhandle information gathering Comment cards General conditions presented on IDPH site

Slide 16

Deviations - Indicators Deviations Program Guidelines – Federal/State Required checking Indicators Complaints Reciprocal Agreements Frequency

Slide 17

Encourage Compliance Establish Rapport Believability Be Consistent Follow-through Reciprocal Agreements Network with different offices/states